Did you know that Office Manager’s Day is the second Wednesday in June? This year, that’s June 10, 2015. It’s definitely not as popular as Administrative Assistant Day, but the Office Manager is often the “beating heart” of the office. If they don’t have the solution to a problem, then you are probably out of luck.
A day in the life of an Office Manager is never boring, as they are typically responsible for a variety of functions that ensure the office runs as smoothly as possible on a day-to-day basis. Depending on the size of the office, a manager’s responsibilities may range from bookkeeping, payroll, human resources, travel coordinator, event planner, executive assistant, and more. The list of possibilities is endless.
As a company experiences growth, employees can expect growing pains along the way. More employees means the potential for more functions that fall under the Office Manager’s oversized umbrella of responsibilities. Some are more pleasant than others, but Office Managers take the good with the bad.
As you strive to be an excellent employee, also try to make the Office Manager’s job a little easier. Below are some suggestions:
- Follow signs posted throughout the office. For example, please be quiet because sales is on the phone, keep doors closed or lights on, or do not put food down the drain because there’s no disposal.
- It’s not necessary to hoard office supplies at your desk. One of the Office Manager’s jobs is to make sure there are enough basics (pens, staples, paper clips, etc.) for everyone.
- Communication is key. Let the Office Manager know when you’ve used the last of something to avoid emergency trips to the store.
- Follow protocol when requesting time off so it’s properly recorded and your paycheck doesn’t get docked.
- When traveling for work, be responsible with the company’s credit card and treat it as if it’s your own money being spent.
- Keep track of spending so reimbursements can be made in a timely fashion.
- Clean up after yourself in the kitchen/break room. For example, wash your dirty dishes, clean up spills, and cover your food when heating in the microwave to avoid splatters. Reference the kitchen etiquette blog for more information.
- Keep your office keys or key fob in a convenient location so you don’t lose them or forget them when you leave.
- Don’t print documents or emails, unless absolutely necessary, to help conserve paper and printer ink. Consider it your way of helping the environment.
- If you have a desk furniture request, contact the Office Manager first.
- Most importantly, read all the emails from the Office Manager. The message is important enough to be sent to the whole company…ignorance is not bliss.
As you can imagine, being the Office Manager requires a great deal of patience and some serious problem-solving skills. Perhaps now you have a better understanding of what they might deal with on a daily basis. Hopefully the next time you use the last roll of paper towels or need to request some time off, you’ll remember this blog.
Check out another blog, Office Etiquette for Every Employee, for some helpful tips to remember while working in close quarters.
Do you have any suggestions to add to the list that might help make an Office Manager’s job easier? Are you an Office Manager? Share your thoughts on how employees can help you help them. Do you plan on celebrating Office Manager’s Day? Tell us how.